MINUTES OF THE OAKLAKE ASSOCIATION
BOARD OF DIRECTORS MEETING
JULY 10, 2006

Board Members Present: David Kaufman; Stefani Porter; John Drago
Board Members Absent: Heidi Mulligan; Christy McNeil
A quorum was established.
Guests: Dick and Patti Ginise; Puru Patel; Peter Tornell; Tony Franchi; Tod Fritts
 

Agenda Item 1: Call to Order

David Kaufman, President, called the meeting to order at 8:05 p.m.

Agenda Item 2: Reading of Previous Meeting Minutes

Secretary was not present and minutes were not otherwise available.

Agenda Item 3: Treasurer’s Report/Delinquencies

Stefani reported the following balances:
¹Pacific Checking Account $26,538.36      ¹Reserves $61,564.83     

Agenda Item 4: Delinquencies

Lot 59 owes $1125.00, Lien was placed on 5/11/06. Stefani asked Evan to write a letter regarding this delinquency and she will recuse herself from any vote as it is her neighbor. There are other late fees, but otherwise the membership has paid up.

Agenda Item 5: Old Business

1. Clubhouse Renovation. Dick Ginise is still waiting on a revised proposal.
2. Security Camera Update.  John reported that the system is working and that the camera rolls over approximately every 5 days. In order to store the videotape images longer, we need a larger hard drive which will cost approximately $1,000. It might be less without a warranty, however, the Association would not want the liability of not having a warranty; if the unit should fail at an inopportune time, it could be a huge liability. But, we do need more storage. So, for the time being, the system is catching the license plates at approximately 30 frames per second. Shooting at less frames per second results in a shakier image. It was also discussed that another speed bump could slow the cars down even more. John mentioned that the security camera contractor also mentioned this idea.
3. Speed Bumps. The topic was not reported on at length due to the absence of Heidi. However, GPM does need to be contacted so a new bid can be received. Dick will call them for prices.
4. Pool Maintenance. A resident said that the pool is being maintained terribly. Stefani has called the pool man who John recommended and has not received a call back. We will continue to look for other services.
5. Resident Issues. Dogs. There is a problem with dogs being loose in the neighborhood. This should be a topic in the next Honker. A dog on Sedan was out on the 4th of July and caused havoc, having growled at persons near the Clubhouse. A letter is initially sent out for such an infraction and then fines in the amount of $25.00 are imposed with subsequent infractions. There are dogs on Samra that are always out on the lake and harassing wildlife. They, too, have been fined. Resident Issue. A man drove into the neighborhood the wrong way and ended up having a confrontation with the on-duty Guard. It was reported that the driver acted irrationally and had put the community at risk. A letter was sent with an immediate fine of $25.00 for hazardous driving.
6. 4th of July. The Social Director was absent and not able to give a full report. A brief outline was supplied but lacked detail or receipts. A full report is expected at the August meeting.
7. Pool Area Trash Receptacle. Jim is to get a trash receptable that will be chained to the outside lake gate for ease of use for people in the common area. John made a motion that Jim purchase such a receptacle. Stefani approved. All present in favor, motion carried.
8. Other.
9. Resident mentioned that the Street Sweeper drives too fast. The Board will contact Evan for the name of another street sweeper service.
10. Jim is ordering the surveillance signs and the no soliciting sign.
11. Pool furniture cost $1,452 for 16 new chaise lounges plus $20 for the truck to transport the chairs to the pool area.

Agenda Item 6: New Business

1. Luau.  Discussion was tabled because the Social Director was not present.
2. August Town Meeting. David suggested this is a priority because we all need to be aware of how to be prepared in case of an emergency. We are also trying to coordinate this meeting with police and fire representatives. It may be better to hold the meeting after Labor Day. We may be able to establish Volunteer Block Captains.
3. Pool Security Camera Proposal. There have been problems at the pool area. Specifically, the throwing of the chairs in the pool; stacking the chairs and jumping into the pool and pellet gun use. Many associations have cameras in their pool areas. David said that there may be some concern because people are in their bathing suits. John mentioned that we are capturing what is happening in the pool area and it could help determine who the troublemakers are and also serve as a deterrent. David’s view was that the pool is an investment and we need to protect it. Another plus would be that if someone got injured at the pool, we would have it on tape. However, we would need to upgrade our hard drive. It was decided that David will call Evan to inquire as to what other associations are doing. A resident asked if it would be possible to set aside a “quiet hour” say between 10-11:00 p.m. for adults to swim. It was decided this would be too hard to regulate.
4. Other. Volleyball net is down and was nice for the kids.

Meeting adjourned at 9:10 p.m.