MINUTES OF THE OAKLAKE ASSOCIATION
BOARD OF DIRECTORS MEETING
July 14, 2008
Meeting was called to order at 7:30 p.m. All board members were present except Stefani Porter
Guests: Patti Ginise, June Melody, Jana Weber, Frank Miller, others not signed in
Treasurer’s report:
Skipped due to Treasurer not present at meeting
General
Two potential nominees were approached to replace the vacancy on the HL Board, however both declined.
Meeting minutes were accepted as read.
Security:
Discussed issue of cameras being moved at the clubhouse. Frank fixed them, so there is no need to call out the security company. Discussed placing them in non-tampering casing when the clubhouse renovation is complete. John to research.
Discussed problems at the entrance where vehicles are entering the community from the exit. This is very dangerous, and could cause accidents. Discussed purchasing spike strip for entrance. Frank said there are types that can bolt to the asphalt, and can be removed if needed.
Discussed the threats to guards as part of the “wrong-way” drivers.
Discussed concerns from the residents if the development next door at Devry (Trammel Crow) goes through, there would be a negative impact on traffic for Hidden Lake residents. Resident asked about re-opening the entrance on Woodlake. Cost was discussed as an issue, even though Trammel Crow has mentioned they would do it for us. Board reinforced that Trammel Crow did not promise anything, and as been non-responsive to our requests. Residents mentioned that by terminating our current guard service, we could use the approximate $200,000 to invest in the Woodlake entrance, and close down Roscoe.
Alec to form committee to research converting over to Woodlake, and use automated gate system. John to research with GCS (Global Custom Security) a proposal for opening up Woodlake, and installing an automated gate system.
Clubhouse Renovation:
Alec discussed the CH construction, and his concern with a new air conditioner/heater may add cost to the project. Alec asked for a vote to proceed with a new unit. John made the motion, Dick seconded, all in favor.
Resident suggested that all the work that is done on the clubhouse should be listed in the HK Honker so that everyone realizes what’s being accomplished.
Street repair:
Dick discussed the work on the street repair. Speed bumps were reduced, there will be more repair coming up, including a slurry coat. Dick also mentioned the plans for the future repairs, and how the reserve study fits in.
Resident mentioned the damaged street signs in the community. Frank to get pricing on replacements.
Devry:
Alec discussed the latest news on the Trammel Crow project. Basically, the only change to date is that Trammel Crow has reduced the planned 5 story parking structure to 3 stories. They continue to ignore the requests from HL.
Petition going to be given to Councilman Smith. Jana Weber mentioned that Councilman Zine is more friendly to Hl than Smith is.
Alec will be meeting with Councilman Smith when he is back in the country.
Trammel Crow held a BBQ to gain supporters. Estimated attendance was 50 people.
Alec asked that everyone get a few signatures to keep building our supporter list.
Jana mentioned that the Mudhouse Café on Fallbrook and Roscoe is a supporter, and has a petition posted in their store.
Rule infractions
Resident mentioned that 8331 Ducor is not keeping up with the house rules. Their yard is unkempt, and they have left the trash cans out.
House rules were sent out, and will go into affect after 30 days from the mailing.
Homeowner with “tent” (temporary storage) on Denise, came to discuss the issue. Vik Shaw was there as well, as he was the complainant.
Alec discussed the vans and boat on Samra. Both are being mitigated through diplomacy via Dick. The boat is gone, and the vans have moved into the driveway of the owner.
Frank mentioned that the Howard Summers “no parking” signs need to be replaced. Frank to call Howard Summers and get new ones.
New Business
- Lake needed a new fill valve. It’s under warranty, and will be replaced.
- Vehicle on Samra (green Ford) not moving. Dick to start tow procedures.
- 8377 Samra – vehicle not moved for a while. Debris hanging from under carriage. Alec to discuss with owner.
- Resident on Samra from last month has not made any payment toward his delinquency. In addition, he has not taken care of his properly either.
- Alec asked that we contact Evan to see if the Association has any recourse to go on the owner’s property, clean it up, and bill the owner.
- Resident mentioned that the sprinklers on the tennis court are getting it all wet. Frank to look at this.
- Jana Weber mentioned that the dogs next door (renters) are getting out again, and running the lake.
- Need to contact Evan, and have letter and fine sent. There have been multiple infractions with the dogs already.
Meeting adjourned at 9:00 p.m. |
